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Workplace headshot sessions usually take 1 to 3 hours, depending on team size. Start with how many people need photos and a date that suits the team. Share existing staff photos if the new ones need to match.
Choose a Background
- A plain background can help keep staff photos consistent. Discuss the colour, space and setup needed before booking.
- Your workplace can also provide the background, such as an office, meeting room or outdoor area. Send reference photos so we can discuss what suits the space.
If you need both individual headshots and group photos, include both in the brief. They need separate time in the schedule.
Plan the Session Times
Confirm how much time each person needs before sending calendar invitations. Allow for setup, breaks and anyone who may arrive late.
Choose one person to coordinate the staff list and let the photographer know about access needs or people who are nervous about having their photo taken.
Agree how photos will be selected, what editing is included and when the final files are needed. On-site selection or detailed retouching should be discussed rather than assumed.
A repeatable lighting and framing setup keeps staff portraits consistent across your website, LinkedIn and pitch materials.
