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An editable Word brief for events across one or several days and venues.
What to share with your photographer, including the schedule, important people and photos you need.
Download the Project Brief
This Word brief is optional and follows the website enquiry form. Add only the extra details you need. You can request a quote without completing it.
1. Start With What You Know
Share the event name, dates, venues and what you need photographed. Leave anything undecided as TBC. You do not need a finished brief to ask for a quote.
Dates and Locations
For larger projects, list each day and venue separately. Include start and finish times where known, and flag sessions happening at the same time in different rooms.
Contacts
Include the person arranging the photography, someone we can reach on the day, and whoever approves the brief. These can all be the same person.
Photos You Need
Put the most important photos first. Add names, times or reference photos where useful. A short list is fine, and you can add rows in Word as the project grows.
2. Share Any Deadlines or Restrictions
Tell us what matters for your project so we can confirm the work and cost before booking.
Delivery and Use
Include when you need the photos, where they will be used and who needs to use them. If some photos are needed earlier, give the deadline so we can discuss what is possible.
Things to Know on the Day
Note venue access, photography restrictions, anyone who should not be photographed, and photos that cannot be shared yet.
Send What You Already Have
An existing run sheet or brief is welcome. There is no need to repeat it in the template. Coverage, delivery, usage and any extra requests will be confirmed in the quote.
Key points
- Use the Word document if you need an editable brief.
- List each day or venue and put your most important photos first.
- Leave unknown details as TBC or send an existing run sheet.
- Confirm coverage, cost, delivery and usage before booking.
